Scanning – FreeDoc ® Capture & Conversion
Quality production scanning & indexing
Uncover the requirements for search, integration & retention.
Our Results
Over 10 Billion Images and 1 Billion Records Processed
25 years ago, company founders were configuring early-version ECM solutions for the US military and Fortune 500 companies. These systems exceeded expectations. The process of scanning documents, however was slow, labor intensive and prone to error. We asked ‘why’ and found the answer was dedication and focus. We saw an opportunity to provide our customers an automated method to load their systems for them.
Founded in 1999, FreeDoc ® has provided scanning and indexing services for enterprise solutions in Aerospace, Education, Government, Healthcare, Heavy Manufacturing, Schools and Utility Districts. Today, our solutions manage more than ten billion electronic images.
Every project awarded have been accepted with 100% accuracy.
We are exclusively committed to ‘page-by-page’ Quality Assurance checks. Something unique in the industry. Our indexing measures .999999 accuracy. The key is combining skilled staff with durable technologies. Make your next project picture perfect.
FreeDoc ® delivers.
Service!
We Take The Pain Out Of Scanning, Indexing & Validating.
FreeDoc has invested $2 million into technology & process improvement. From 2009 to 2012, we ran two production lines for document scanning. One with Kofax scanning software. One with PSIGEN scanning software. After 3 years, we compared results. Since 2013, our production line has used PSIGEN exclusively.
We depend on them so you can depend on us. For high accuracy of physical records capture, we do the work right or we correct it, guaranteed.
Streamline your work. Get airborne.
We serve offices from New York to Chicago, from Charlotte to Lynnwood, from Seattle to Spokane to Portland. Our teams pack and securely ship your files for processing at our facility. From the West Coast to the East Coast, you get the same service.
We meet your records capture needs. Explore the possibilities. Contact us.
Our Process
We work with you. Each project begins by understanding the records, data systems, and your organizational structure. We support the business process behind the records. Together, we develop a clear vision of the end results.
The future end-state of the document moves from the file cabinet to an electronic file library of some sort. It might be an ECM. It might be SharePoint, Office 365, or the Windows DIR.
As a best practice, a records search should be done the same way, whether past or future. Learn how past records were filed by geographic location. This can be captured in the character of the document. Going forward this changes. We help you make the digital conversion. We explain how.
From there, the process is documented & tested. We develop the internal workflows to efficiently convert the records to their final form.
We do it all in-house. Our seven-step hiring process has located the right people for the job. Well compensated with good benefits, they are great at their work. Averaging 6 years tenure of employment with FreeDoc, our Production Team has skill and experience rarely found today. They can tackle work with full accuracy.
Our work is perfect. The walls of our Lynnwood office are lined with sunshine letters from clients for whom we do ECM scanning services. We would love to frame and post yours!
Discovery
Scan
Each box of records is carefully scanned by a trained operator at our facility.
Intelligent multi-feed detection technology combines with diligence to ensure compete capture: Every page, every time.
Image Quality Assurance
Once in digital form, each page goes through a quality assurance step where its quality is checked to ensure compliance with customer expectations.
Index
During indexing, advanced data extraction technology is utilized to pull metadata off pages automatically, and manual indexing serves as a backup in specialty cases.
Data Quality Assurance
Each record then goes through another quality assurance stage, this time to ensure accurate and complete metadata is attached to each record.
Prior to migration, records may be run through optical character recognition to enable full-text content search.
Migration
In migration, each record is uploaded in its complete form to the system specified by the customer.
Records are loaded directly from our records processing software, ensuring quick and complete records delivery.
Our Team
FreeDoc’s skilled Capture & Conversion team members have experience processing a wide variety of document types to meet each individual customer’s needs.
Each team member begins at FreeDoc® by mastering the beginning of the records capture process, preparing documents for scanning.
Senior team members, with as much as seven years of experience, mentor each new team member, and skills and experience slowly grow as each step of the process is mastered one at a time.
An emphasis on maintaining quality is stressed throughout employment. Our team members care about the records they process and the customers that they support.
Our Tools
We also have the tools needed to capture and convert a wide variety of physical document types.
High-speed Kodak® production scanners give us the ability to capture 120 double-sided full-color 300dpi pages per minute.
A large-format scanner allows us to capture oversized documents such as blueprints and plat maps with exceptionally high visual fidelity.
A planetary book scanner allows us to capture documents such as lab and legal notebooks quickly and completely.
FreeDoc® has the skills and experience to tackle projects of all sizes. Contact our experts today for more information on how we may serve you.