Secured Records Center
Secure, climate-controlled offsite records storage
Safety & Security You Can Rely On
From the original chain of custody at time of pick-up through entry into the FreeDoc® Records Center, each box is inventoried at the barcode level. Customers can also ask box contents to be inventoried to create a data file. This data file is useful to update your database, ERP, or HR system. This data can also be used by FreeDoc® to index files if being scanned for upload into your secure DoD encrypted cloud record center provided by FreeDoc®.
Having passed thorough FBI background checks, only FreeDoc® employees handle customer files within our system. All staff, including our records analysts and expert records management consultants are available to assist as your needs dictate. For example, some public agencies ask for the file boxes to be filtered for records past retention to reduce unnecessary retention of out dated records.
Our Records Analysts can evaluate records for retention according to the legal authority of the owner. This could mean federal, state, or industry standards. Categorizing records is valuable for scheduling and automating disposition, either by transfer to government archives, or destruction.
When the disposition is by destruction, records never leave the FreeDoc® Record Center. The facility provides in-house commercial shredding services. This fully protects the confidentiality and security of our customer records and further saves expense for additional shredding services. A destruction log and certificate of destruction are both available for your project on completion.
Affordable Pricing
Another benefit is low expense. Pricing for records box storage service is flat rate and highly competitive. There are zero ‘entrance’ or ‘exit’ fees. There are no long-term contracts similar to the national record storage industry.
FreeDoc® manages every step from the file cabinet to our record center. Comprehensive management from ‘file cabinet to records center’ offers several features and advantages. The key benefit is accountability and tracking of your information.
This is offered service nationwide in every time zone from east to west with a level of customer service rarely found. Expert, value-added services are available to improve the efficiency of your enterprise operations. Combined with scanning and digital transformation, these services can reduce or remove the long-term expense and inefficiency of paper storage. Its your information. You created it. You should have instant access to it!
Records Requests
The FreeDoc® standard for records requested by noon Pacific time is electronic delivery by noon the next business day.
Convenience is Just a Phone Call Away
Relocating file cabinets into the FreeDoc® Record Center frees valuable offices for space planning. Organizations are re-defining how to use office space for people and not paper. Space planning can reallocate valuable floor space for larger work areas, or meeting spaces.
Need the file? No longer do you walk to a file cabinet or requisition expensive box delivery services. With digital delivery it’s at your finger-tips in 24-hours! With FreeDoc® your ‘file’ is just an email away. FreeDoc® combines our nationally recognized ECM cloud record centers with our scanning services to deliver unmatched .999999 document indexing accuracy.
Let’s talk about how to get things organized. Contact us (below).
Get more done in less time.™
FreeDoc® can satisfy your records scanning and storage needs. Contact our experts today for more information.
Offering both in-house Records Consulting and in-house Digital Conversion services, FreeDoc® can successfully perform nearly any project, nearly every size. Either we can help you, or we can tell you who could.
Get more done in less time.™
For public agency contracting options, see our Master Public Contracting page.
Let’s start a conversation.
Call (425) 977-4222, ext. 223
Growing together since 1999.