Laserfiche^®

Laserfiche is the secure path to “digital transformation”. FreeDoc^® is your partner.

Laserfiche sits at the pinnacle of electronic Records Management. It’s US DoD 5015.2, version 3 certified by DISA JITC. Just twelve systems in the world meet the requirements. This certification guarantees Laserfiche meets the toughest requirement for electronic records. It is a world-class, enterprise-wide content management (ECM) system.

Get organized. Go paper ‘less’. Explore the possibilities. Contact us.

Customized Records
Storage

Automated Business
Processes

Integrated Form
Workflows

What is Laserfiche?

What is Laser Fish?

The pronunciation of the popular ECM software company Laserfiche can sometimes be a little confusing to those who aren’t industry insiders. There are two common pronunciations of the products:

Laser fiche
Laser Fish

Laser Fish is a common pronunciation of the company name, but the true spelling of the word most likely originates from the term mi·cro·fiche. Before document scanning and computers, libraries and other institutions would store newspapers and periodicals on tiny photographs that could be searched and viewed with a projector-like device. Many of these systems would use paper cards for the index, and you would physically pull out the film and insert it into a projector. You could read the New York Times from 50 years ago from tiny black and white photos.

Complete Document Management

Gone are the days of wasting time crawling though shared drives, and digging through file cabinets. Laserfiche stores all records & data in one location. Records are accessible by any staff with proper authority at anytime.

FreeDoc Consulting works with you. We consult to create a file plan to manage records. It appears in a clear & familiar hierarchical structure. Powerful search functionality finds your document by file name, index metadata, or file contents. With word & phrase search, you find what you need – first time, every time!

Document annotation, redaction, & versioning is simple. Active documents, or collaborative documents, or forms are simple. Secure data sharing with ODBC compliant systems automatically protects sensitive documents from prying eyes. For public transparency, the Laserfiche Public Portal increases public access to process request records, and more!

Powerful Process Automation

Laserfiche offers free business process automation tools. These tools free up your time to let you focus on more important work. At the center is Laserfiche Workflow. Without programming, the visual process builder quickly builds a process to automatically:

File, rename, and change documents
Notify, review, and accept changes
Notify other users of changes
Locate & redact exempt information & apply the correct legal citation
And more…

Laserfiche is easily adapted to a variety of work steps without custom programming. Common use cases include:

On-Boarding New Employees
Accounts Payable Processing
Contract Management and Changes

In Washington State, public agencies must comply with Public Records Laws. There are many ways to automate compliance and reduce the work to meet requirements. For example, receiving a Public Records Request and reporting to JLARC (Washington State Auditing commission). Other use cases include:

Managing Records Retention
Automate filing by the Disposition Authority Number (DAN)
Public Records Requests
JLARC reporting
And more…

Simplified Forms & Task Management

An integral part of Laserfiche Workflow is Laserfiche Forms. You can create drag and drop digital forms. They can then be integrated onto a website or intranet. These interactive electronic forms replace paper forms & capture the file data at time of creation. This lets you create a file holder in the system to await when the record arrives to be filed!

Completion of a form can trigger more customized & streamlined workflows. Data can be entered in the form that routes it though a branching approval process. Users have complete updates with email notifications and automated reminders as needed.

The Task dashboard is a central place to view, or complete assigned tasks. Other administrative dashboards allow managerial staff to monitor processes & identify bottlenecks for corrective actions to avoid unnecessary delay.

Laserfiche Forms is the foundation of a paperless office.

Robust Integration Options

Laserfiche seamlessly integrates with common business applications This creates synergy & extends the reach of your data. The system integrates with all ODBC compliant system, including these fine products:

Office 365 – Edit documents within Laserfiche, with others
Microsoft Office: Create & save documents using Microsoft Office applications
CRM, ERP: Dynamics, NISC, PeopleSoft, JD Edwards, QuickBooksSage, Salesforce & SpringBrook
GIS: ArcGIS
Digital Signature Software: DocuSign, OneSpan & Signlx
Payment Gateways: Authorize.net & Braintree
Multi-Function Scanners: Canon, Ricoh, Sharp, Samsung, etc.

Laserfiche has sophisticated custom integration tools, so you can adapt your data as you want:

LF Connector: 1) search documents in Laserfiche from an external system; 2) index Laserfiche records with data from external systems; 3) embed Laserfiche directly into a website, etc.
LF Import Agent: Monitor network folders to import & index files into Laserfiche.
LF Robotic Process Automation (RPA): Automate forms and data entry using RPA bots
LF SDK: A complete software development kit for deep integration with other applications

Detailed Reporting

Laserfiche’s automation suite includes comprehensive reporting. These analytics tools give insight into process flow & further optimize business processes.

Visualization lets management keep track of tasks at a glance. Advanced reports can filter & summarize data to provide a clear picture to share with stakeholders. Predictive analytics estimate completion times & improve allocation of resources.

Employee & bottleneck monitoring allows workflow to be traced to specific employees & steps. You can take corrective action before it becomes a problem.

Your digital transformation begins here. Contact us. See & hear how we might help you streamline your operations.

Badges of Laserfiche-certifying organizations

Comprehensive Compliance

Laserfiche is designed from the ground up to securely store & manage sensitive records, and fully meets the following regulatory standards:

Department of Defense 5015.2 Version 3
Victorian Electronic Record Strategy (VERS) V2
SEC
FINRA
FERPA
FOIA
HIPAA
GDPR

Technology changes. Records do not. One important standard to keep top of mind is your ability to export records out of a system. This is uncommonly available & rarer than you might think. The DoD 5015.2 standard is your “UL” approval that your records can easily be extracted from Laserfiche.

In addition to your needing to meet regulatory mandates, features to help meet your compliance requirements include:

Granular access control
Privilege delegation
Simplified auditing
Integrated digital signatures
Persistent redactions
Record lifecycle/retention management
Intuitive records classification
Comprehensive disposition reports
Pubic Records Requests
Joint Legislative Audit and Review Committee (JLARC)

Smart Document Capture

Laserfiche offers multiple ways to store both paper & digital documents.

Paper documents can be scanned directly into the system. Laserfiche supports direct scanning using hardware from leading manufactures such as Kodak, HP, Epson, Canon, & more. Paper documents can also be captured & uploaded using the Laserfiche mobile app. Digital documents can be imported individually or in bulk. These can be scheduled to occur in ‘off’ hours & prevent slowdown in peak work hours.

After image capture, Laserfiche can be configured to pull index data directly off the pages. This removes the need for manual data entry, which prone to error. Upon import, all documents can be set to pass through OCR processing. This gives you full-text searching across the enterprise without licensing and conversion to PDF!

Secure File Sharing

Gone are the days of sending sensitive documents via insecure methods such as email and FTP or relying on a separate service for document sharing. Upgrade your sharing practices with Laserfiche Direct Share, a brand-new secure filesharing feature for Laserfiche Subscription & Cloud users.

Direct Share allows an organization to share documents with external users by sending a unique & anonymized access URL to anyone by email.

Valuable features included with Direct Share:

Industry-standard encryption
Direct sharing from the Laserfiche repository or apps
Optional password protection
Access link expiration dates
Revocable access
Full audit-trail tracking & recording

Laserfiche Self-Hosted

FreeDoc offers Laserfiche Self-Hosted solutions for those who want, or need, complete control over the infrastructure Laserfiche runs on.

Self-hosting gives an organization compete control of the security of their repository, from managing the server’s it runs on to backups of the documents in the system. This is not only preferred, but necessary in certain organizations to meet regulatory requirements. Laserfiche Self-Hosting pricing is competitive and requires a lower ongoing investment.

Laserfiche Self-Hosting subscriptions allow this level of control while also offering optional cloud-based extensions to increase the power of Laserfiche.

Request a Demo

Laserfiche Cloud

In addition to the traditional self-hosted solution, we offer Laserfiche Cloud. This is a cloud-based implementation with all the benefits of on-premises & without the need to maintain a local server. Laserfiche Cloud pricing spreads the cost of the system over time with a lower-cost, per-user monthly fee.

Laserfiche Cloud has the same benefits as on-premises Laserfiche, plus:

Customizable authentication, including SSO & two-factor authentication
In-transit & data-at-rest encryption
Automated encrypted backup
Intrusion detection system
User-friendly administration controls

Laserfiche Sales & Setup

FreeDoc helps ensure that organizations get the most out of their Laserfiche system. A Laserfiche Winner’s Circle Solution Provider, FreeDoc provides initial sales and setup to tailor Laserfiche to individual organization needs.

Our certified & experienced sales experts match needs with Laserfiche functionality and prepare a customized licensing package to maximize benefits while minimizing costs. After purchase, certified Laserfiche administrators set up repository structure and security to customer specifications and develop custom workflows and forms to further optimize business processes.

Laserfiche Training & Support

FreeDoc provides ongoing training and support after a Laserfiche system has been implemented and launched. We work to support our customers as their business needs evolve.

Ongoing services provided by FreeDoc include:

Business process development
Laserfiche version upgrades & maintenance
Licensing upkeep & adjustments
Continuing product training
And more…

Signup for Training Notifications

FreeDoc® has the skills and experience to tackle projects of all sizes. Contact our experts today for more information on how we may serve you.

Laserfiche^®

Customized Records
Storage

Automated Business
Processes

Integrated Form
Workflows

Complete Document Management

Powerful Process Automation

Simplified Forms & Task Management

Robust Integration Options

Detailed Reporting

Comprehensive Compliance

Smart Document Capture

Secure File Sharing

Laserfiche Self-Hosted

Laserfiche Cloud

Laserfiche Sales & Setup

Laserfiche Training & Support

Signup for Training Notifications

Solutions

Resources

About

Contact Us

Homepages

Recent Posts

Laserfiche®

Complete Document Management

Powerful Process Automation

Simplified Forms & Task Management

Robust Integration Options

Detailed Reporting

Comprehensive Compliance

Smart Document Capture

Secure File Sharing

Laserfiche Self-Hosted

Laserfiche Cloud

Laserfiche Sales & Setup

Laserfiche Training & Support

Signup for Training Notifications

Solutions

Resources

About

Contact Us

Homepages

Recent Posts

Laserfiche^®