What is ‘Unstructured Information’ (UI)?
Unstructured information (UI) is any record, file or document not in a database, or some kind of system.
It is all the boxes of paper records from the last 30, 40, or 50 years. It is of all the digital files on shared drives since 1995. Its never been filtered and each year it just grows. Today, digital UI is the fastest growing data segment. It’s also a target for cyber-crime and bad actors. Opening any unstructured file attached to an email is the most common path to data breach. Simply put, UI is a security risk. it’s also a productivity drain and it’s costing organizations plenty in productivity and turnover.
People Naturally Want to be Productive
There was a time (think pre 1990) when filing was a strict process. This structured filing process began to disappear after 1995 when desktop PC’s allow anyone to file, in any manner. People casually named important files from their perspective, but a different person couldn’t find it because their perspective was different. If people can’t find information, it causes them to be unproductive and dissatisfied.
Each year a younger generation enters the workforce and struggles with a condition created years before their time. FreeDoc ® can fix this.
FreeDoc ® has developed a process to correct UI, to empower your people and protect your enterprise.
The FreeDoc ® Process – Structuring Workplace UI
FreeDoc ® restructures enterprise UI with a 5-step process * to filter file past disposition and then serialize these into a secure database. Then you can manage information programmatically, by policy. Finding the right record can be simple, predictable, and fast.
Benefits
- Increased employee retention
- Increased service to the public market
- Reduced risk to the enterprise as a whole
Employee satisfaction, efficient operations and legal compliance are the natural outcomes and benefits of structured records management.
In this light-hearted presentation given to Seattle ARMA Washington State employers, FreeDoc ® Managing Consultant Peter Frix shows the relevance and benefits from structuring records into a serialized data base.
* IDC (2000); McKinsey (2012).
** Disposition Authority Number (DAN) – Washington State Common Records Retention Schedule (CORE).
FreeDoc 2020